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Concordia Cemetery Association Inc.

2009 Annual Meeting Minutes

February 13, 2010

Board members present: Aron Kassenborg, President;  Gerald Hagene, Vice President; Ray Johnson, treasurer; Harold Horpedahl, board member

The meeting was called to order and the minutes from the 2008 annual meeting were read.  Donald Johnson made a motion to accept the minutes as read, Harold seconded the motion, a vote was taken and the motion approved.

Ray presented the treasurer's report, followed by a discussion of the Association's investments in ELCA certificates of deposits.  Ray reported that approximately 25 percent of the Association's investments are with ELCA and the remainder and the State Bank & Trust. Although the ELCA is not insured by the FDIC they have a very good record of financial stability.  Harold made a motion to maintain approximately 25 percent of current and future investment in ELCA CD's, provided their interest rates remain competitive.  Val Hagene seconded the motion, a vote was taken and the motion approved.  Donald made a motion to accept the treasurer's report as read, Val seconded the motion, a vote was taken and the motion approved.

Old Business

The board thanked all members for donation of time and money.

The board thanked Andy Ulven for mowing the cemetery grounds this year.

The board thanked Val Hagene for mowing the Leif Erickson cemetery.

The board thanked Val & Delores Hagene for auditing the association's books.

The board thanked Alene Grover Sladky for maintaining the website this year.

Discussion of grave marker restoration policy presented several ideas including the removal of stones in disrepair and replacing them with small markers, possibly storing the old markers for families to retrieve at a later date, or the possible reuse of the markers.  Also, the possibility of laying the old stones in cement level with the ground.  A point was made that the families own the stones and the association is not reponsible for maintenance of them, however it is possible for the association to incur liability if a falling stone were to injure someone, and that the association is responsible for the appearance of the cemetery.  No action was taken.

Discussion of the association lawn mower included the possibility to trade it in for a new mower for $1041 or repair it for $200 and keep it until the end of the 3 year warranty period.  The board recommendation was to trade the mower in order to avoid additional repair, increase reliability, and to avoid a low residual value at the end of the warranty period.  Donald made a motion to trade the lawn mower for a new one, Harold seconded the motion, a vote was taken and the motion approved.

New Business

Memorial Day services will be held on May 31st, 2010 at 10 AM

Cemetery clean-up will be on May 26, 2010 at 5 PM with an alternate date of May 28.

Aron and Ray's terms had expired and a call for nominations to the board was made.  Harold made a motion to nominate Aron and Ray for another term, Val seconded the motion, Donald made a motion to cease nominations, a vote was taken and the motions approved.

Ray announced that on-line donations will be accepted on the website, this feature will be available later this year.

Ray made a motion to authorize $200 be spent on Memorial Day services.  Harold seconded the motion, a vote was taken and the motion approved.

The members thanked Ray for his work installing a light for the flag last summer.

Harold made a motion to adjourn the meeting.  Donald seconded the motion, a vote was taken and the motion approved.

Ray read the treasurer's report, a discussion of interest rates on the association's investments followed regarding certificates of deposit that were expiring in the next year, also whether or not the investments are FDIC insured.  Harold made a motion to accept the treasurer's report as read.  Donald Johnson seconded the motion, a vote was taken and the motion was approved.

New Business

Andy Ulven agreed to mow again in 2009.

Memorial Day services will be on May 25th at 10:00 AM

Cemetery clean up will be on May 20th with an alternate of May 22nd.

Harold and Diane's terms have expired, Harold has agreed to serve another term.  Diane has declined another nomination.  The nominating committee has been unable to find a replacement for Diane's position of secretary.  Lloyd nominated Harold for another term. Val seconded the motion, a vote was taken and the position was approved.  Harold nominated Keith Hanson, Lloyd seconded the motion, a vote was taken and the motion approved.  Keith later declined the position, leaving the position empty.

A light for the flag was discussed, any action was tabled pending estimates.

A donation of $1000 designated for a project was discussed and it was suggested that it be used for a gateway to the cemetery's driveway.

Ray made a motion to authorize $200 be spend for this year's Memorial Day services.  Gerry seconded the motion, a vote was taken and the motion approved.

Lloyd made a motion to change the date of the annual meeting to the second Saturday in February at 10:00 AM.  Gerry seconded the motion, a vote was taken and the motion approved.

Harold made a motion to adjourn the meeting, Myron Hagene seconded the motion, a vote was taken and the motion was approved.

Diane Rassmussen, Ray Johnson, Aron Kassenborg, Harold Horpedahl, and Lloyd Gunderson

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